No credit card required · 14-day free trial · Cancel anytime
Hours saved per month, per coach
From session end to recap delivered
Client satisfaction with AI recaps
Admin clicks required after a session
Everything you need
Every tedious admin task — automated. Every insight — surfaced. Every client — delighted.
Every session is recorded, transcribed, and distilled into a polished recap email — sent to your client automatically.
24 hours before each call, AI generates a brief with context from past sessions, homework status, and suggested focus areas.
AI extracts action items from sessions. Clients get gentle nudges via SMS or email. You see completion rates at a glance.
Traffic-light status for every client. See who's thriving, who needs attention, and who's at risk — before they tell you.
Auto-generate invoices after sessions. Clients pay with a click. You get paid faster, with zero manual billing.
A dedicated portal for each client — recap history, homework, and async messaging. No more chasing email threads.
Simple setup
Link Google Calendar or Outlook. The Coach Loop sees your coaching sessions and prepares automatically.
Our AI bot joins the call silently. It records, transcribes, and processes — you just coach.
Recap email sent. Homework extracted. Next brief queued. Invoice generated. You're done.
Coaches love it
"I used to spend 45 minutes after every session writing notes and follow-ups. Now it's literally zero. The Coach Loop just handles it."
Sarah Chen
Executive Coach
"The pre-session briefs changed my practice. I walk into every call feeling prepared, even when I have 8 clients a day."
Marcus Williams
Leadership Coach
"My clients constantly tell me how professional the recap emails are. They have no idea AI wrote them — and neither do I, half the time."
Elena Rodriguez
Career Coach
Simple pricing
14-day free trial on all plans. No credit card required.
Need the full breakdown? See the transparent pricing page.
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Got questions
Everything coaches ask before switching to AI-powered admin.
The Coach Loop is an AI-powered back-office platform for independent coaches. It records your coaching sessions, generates AI-written recap emails, creates pre-session briefs, tracks client homework, and handles invoicing via Stripe — automatically. Independent coaches spend an average of 2+ hours per session on admin work. The Coach Loop reduces that to zero. An AI bot joins your Zoom, Google Meet, or Teams call and the platform handles everything after the session ends — typically within 90 seconds.
An AI meeting bot (powered by Recall.ai) silently joins your coaching call. The session audio is transcribed by AssemblyAI, then analyzed by Google Gemini, which extracts key insights, decisions, and action items. Gemini drafts a polished recap email in a professional tone and sends it to your client automatically — usually within 90 seconds of the session ending. You don't write a single word. Coaches using The Coach Loop report that clients frequently compliment the quality and consistency of the recap emails.
Yes. The Coach Loop works with Zoom, Google Meet, and Microsoft Teams. The AI meeting bot joins calls automatically based on your connected Google Calendar or Outlook calendar — no per-session setup required. No plugins, browser extensions, or client-side downloads are needed. Your clients don't need to do anything. The bot appears as a named participant in the call and records in the background.
The Coach Loop is designed for professional coaches, not licensed healthcare providers. The platform uses TLS encryption for all data in transit and encrypted storage at rest. Coaches are solely responsible for obtaining informed recording consent from clients per local law. We do not currently operate as a HIPAA Business Associate. For coaching practices that handle sensitive client disclosures, we recommend including a recording consent and data handling clause in your client coaching agreement before enabling session recording.
The Coach Loop offers three public plans. Starter is $49/month, Pro is $79/month, and Business is $129/month. Every plan includes unlimited clients and a 14-day free trial with no credit card required. Starter covers the full core workflow — AI session recaps, pre-session briefs, homework tracking, client portal, SMS nudges, and Stripe invoicing. Pro adds pattern detection, semantic session search, and priority support. Business adds accounting integration, white-label recaps, and 2 team seats.
Setup takes approximately 2 minutes. Create an account, connect your Google Calendar or Outlook, and The Coach Loop automatically detects your upcoming coaching sessions. No technical knowledge is required. The AI bot will join your next scheduled session automatically — no configuration needed per session. Most coaches have their first AI-generated recap email delivered to a client within the first hour of signing up.
Yes. Cancel anytime from the Settings page. Your access continues through the end of the current billing period — no immediate cutoff. There are no cancellation fees, penalties, or long-term contracts. If you cancel during the 14-day free trial, you will not be charged. You can also export or delete all your data — session transcripts, recaps, client records, and homework history — at any time.
Still have questions? Email us at [email protected] — we respond within one business day.
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